Go from zero to AI with Catalyst AI

"Catalyst's AI solution cut our multimillion-pound client proposal response time from two weeks down to one afternoon. Their Grok-powered knowledgebase answered the policy questions for us, freeing our team to polish the pricing and offer" - Paul, Senior Sales Director, GTM

Our Work

We work with SMEs and have had wide range of client requests for AI & automation solutions. We take the time to understand your business needs, then we build a bespoke solution that directly meets those needs

1. AI for RFPs

The problem
A corporate travel client wanted to submit more bids for RFPs, but didn't have the bandwidth as it took days to collate the company information, which was not consolidated anywhere, and literally type out the individual answers into the Excel-based RFPOur solution
We used Grok to create a knowledgebase for the company, containing detailed information based on all previous RFPs. We combined this with a prompt to enable the client to upload a new RFP & any supporting documents into Grok, along with the details of their bid. Grok uses these to create compelling answers to each question in the RFP, and a VLOOKUP copies these into the RFP in secondsResults
Using our Grok solution, the client first used Grok to help clarify any questions for the RFP, and ultimately generated its answers to the £2.5m global RFP in an afternoon

2. Strategic Automation

The problem
A customer acquisition agency had a very strategic employee, who had too many tasks & no time for more strategic and revenue-generating client work, or even time to run a report for the boss by the end of the dayOur solution
We used Microsoft Power Automate Desktop to give her superpowers. With the click of a button her PC would prepare & send ~40 custom sales reports to their field team in 10 minutes, not 1.5 hours. Another routine prepared & sent their managers' consolidated PDF reports, in 5 minutes. Another routine prepared & sent the weekly client invoices in 10 minutes, not 2 hours. All of this whilst she carried on workingResults
She's saved 16 hours/month & now has the bandwidth to do strategic client work, and get the boss' report to him today

AI & Automation's benefits

AI & Automation will allow every person in your company to save a lot of time and do more. They accelerate the core of every role, function & operation: understanding text, documents & images and processing that into something useful. Here are some real-world examples

1. Call Leads & Sell

Modern AI Voice agents are incredibly powerful and fully-able to make warm calls to qualify leads, book meetings, handover calls, and drive up-sells and cross-sells for existing customers. Our travel clients use it to contact new leads from trade shows; a health insurance client uses it to contact prospects & book meetings

2. Research & Analysis

Today's AIs can work on over 100 pages of text, including PDFs, allowing them to do deep research; comparing information & presenting useful summaries, faster than a person. Some can access the Internet (with linked sources) to fetch the most recent information. They're also great for summarising meetings & actions

3. Automate Tasks

Using Microsoft Power Automate Desktop, we eliminate or accelerate the tasks that your staff do. A single Power Automate Flow can save key employees hours of time, and the Picture-in-Picture mode allows this automation to run whilst they continue with other work. It really is game-changing

4. Company Productivity

With Catalyst AI every employee can get their own custom AI ('GPT') to help them do more, faster & easier. Additionally, your company can have its own AI, capable of referring to your own company documents & answering employees' questions like "What's the annual leave policy?", even at 5am.

5. Extend & Enhance

AI is helping diagnose breast cancer that doctors had missed; it's incredible what AI can do. Catalyst AI can extend & enhance your AI bots with tools that allow employees to use them to access your company CRM (only when asked & authenticated, of course) or almost any other system, and use that data whilst chatting to their bot.

Our Process

We take 4 steps to get your company from zero to AI

1. Understand your business

We come to your office (or have a video call) to really understand you & your staff's needs & work styles, helping us understand which AI and/or automation solution is best. We may also need to speak to your internal IT team. We craft the solution and provide you with a quote
~2 days

2. Build your AI

We install your AI & automation solutions on your employees' devices (in-office or remote). A company of 25 employees takes about a day if a standard AI (e.g. ChatGPT) is selected; custom setups can take longer to build & install. We work with your IT team to ensure your business' data privacy & security
~1-3 days

3. Train your staff

Training is a key part of a successful technology roll-out. Staff will be shown the 'magic moment' of AI & Automation; where they see how it directly benefits them within their roles. Our AI best-practice & data security training empowers your business to grow on its own path
~1-2 days

4. Extend your AI

Once your staff have started using AI & Automation, new needs for custom integrations/use cases may arise. We use Bubble and other no-code tools to build custom software, fast. We will understand your needs & prepare a custom proposal for your next AI project

Why Catalyst AI?

We're not your typical consultants, aiming to maximise a monthly fee

We simply install the best AI tools & train your staff

We don't overinflate our perceived value, and cost, through obscure and over-the-top consulting 'systems', with hundreds of acronyms and little substance. And we're happy to explain how the little & big things work, so you feel comfortable

We only charge a once-off price to get you setup

We believe a once-off charge is the best way to get you from zero to AI. We don't ask for exorbitant monthly retainers. And we'd be happy to quote you for continued support, or development of separate/additional projects

We train an AI champion within your business

AI moves so fast & each business will tweak its use, allowing AI to evolve into what each business needs. We want to empower your business with AI & allow it to grow as it needs, so we train an internal AI Champion, who can then help other staff maximise AI in their roles

FAQs

Catalyst AI provides tailored AI solutions for businesses, including personalized AI tools for employees and company-wide AI assistants. We help your team save time, optimize operations, and drive innovation with hands-on installation, training, and support.

AI accelerates the core tasks of every role, from drafting emails and creating content to summarizing documents & analyzing data, to better collaboration. It helps your employees work faster and smarter, improving overall productivity and innovation.

No technical expertise is required. We install and configure the AI tools for you and provide hands-on training to ensure your team feels confident using them.

A Company AI is a centralized AI assistant that references your business documents, like policies and procedures. It can answer employee questions such as "What’s the annual leave policy?" or "How do I expense travel?" — even outside business hours. This gives HR, IT & other departments more time to focus on real work. Employees that want to use the Company AI will need to have ChatGPT Team or Claude Professional accounts.

For personalised Custom GPTs, with a knowledgebase and 'simpler' tasks it needs to complete, setup takes less than a week. AI Voice Agent campaigns can usually be setup and started within a week, depending on the quality of the list and its objective. For more bespoke setup, it can take around 2 weeks to build a setup.

Yes, we can install the AI on staff devices remotely (this does depend to some degree on your remote IT setup & policies), or in-office. For the Company AI, this will need to be done on an employee's account, which avoids having to pay monthly for a Catalyst AI account.

Yes! We can integrate your AI tools with existing systems like CRMs, email platforms, or other software, provided they support integration. Custom integrations may require an additional quote and fee.

  • Examples of how to use the AI effectively
  • Best practices for AI use
  • Data security and privacy training to ensure compliance

AI tools are intuitive, but we provide initial training and support during the setup phase to get you started. We also give more training to an internal nominated 'AI Champion', who will help staff on their own AI journeys. We're also available for further training e.g., image-based generative AI, such as Midjourney.

We follow strict security protocols and ensure all AI tools are configured to comply with GDPR and other data privacy regulations. All sensitive company data remains private and secure.

Tools like ChatGPT and Claude do not store your data permanently unless explicitly enabled. We ensure settings are configured to prioritize data privacy during installation. See OpenAI's Commitments to Data Privacy and Anthropic's Claude for Work article. Venice.ai can also be setup, which only stores your session in your local browser, making it even more privacy-focused.

OpenAI's ChatGPT and Anthropic's Claude are the two most popular & powerful commercial AI platforms, and the two that we support. Google's Gemini, Microsoft’s CoPilot, and some open-source models are also available, but they are not supported by Catalyst AI.

Contact Us to schedule a free consultation. We’ll discuss your business needs and recommend the best AI solution for your team.

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Pricing

Our pricing reflects the personalised setup & hands-on installation of each user's AI (either at the office or via videocall), to get your staff from zero to AI confidently

AI Agent Voice Calls

£1.99/call +£999 setup

- Contact sales leads & drive upsells/cross-sells
- Custom objective (book a meeting with SDR, send a brochure, handover call to human representative)
- Minimum calls: 200

Must have explicit consent for AI Calls. C/TPS lists are checked

Bespoke AI solution

from £1999 

 - Bespoke AI configuration & quote
- Can include advanced services such as AI outbound voice sales agents
- Integration with software like SalesForce

Does not include monthly subscription to ChatGPT Team (£25/mo, per user, on annual subscription) or Claude Team (£23/mo, per user, on annual subscription, min 5 users)

Contact Catalyst AI

We'd love to set up a call to understand your business needs

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